International Students - End of Semester - Spring 2024

on

 


CONTENTS

1. GLOBAL ENGAGEMENT RECEPTION

  • Wednesday, April 16 @ 3:30pm - MacArthur Pavilion
  • Awards, Honors, Food/Drinks and Fun!

2. DEPARTING STUDENTS

  • Withdrawal Process - Task List
  •  Moving Out
  • Transcripts

3. RETURNING STUDENTS

  • Task List
  • Summer Survey - What are you doing this summer?
  • Summer Housing
  • Summer School
  • Immigration Reminder
  • I Mentors 23/24
  • Billing for Fall 2024
  • Important Dates
                                                                

Please join us for our THIRD ANNUAL Global Engagement Reception

Wednesday, April 16 @ 3:30pm
MacArthur Pavilion


This is our end of year celebration where we recognize and honor students, faculty, staff and community partners who have made a difference in Global Engagement this academic year.  All international students, friends, and faculty/staff are invited to attend.

The first part of this reception will include an award ceremony and a graduation sash ceremony followed by a chance to play, destress and celebrate the end of the year!



Food and beverages will be provided



DEPARTING EXCHANGE/GRADUATING/ TRANSFERRING STUDENTS


Withdrawal Procedure

If you are graduating, your exchange period is ending this Spring, or you plan to transfer to another institution, please follow the procedures below and be sure to complete by April 26.
 

Tasks

Done

Complete the international student Evaluation Form

 

Complete the Maryville College Withdrawal Out Processing Form

 

Complete a Transcript Request form (Fill out the form in Sara's office for ISEP, World Learning, or other Exchange programs)

** If you want to order transcripts for yourself, follow this link.   

TRANSFERING to another school?: Center for Global Engagement Transfer Out Form

(see Transfer Out Info Sheet)

 

There are up to 2 $100 deposits you will receive when the above process is completed.
  • The $100 general deposit will be returned to you if you do not have any money owing to MC or if you do not have library fines, etc.
  • The $100 housing deposit will be returned to you as long as you live on campus and there is no damage to your room, or if you were not assessed any fines during the year. 
You can choose to have the money returned to your credit /debit card [this is best] or you can request a check.  You will likely not receive your check or credit card refund before you leave. One will be sent to you in your home country so be sure to put the correct address on the form.  Sponsored Students (IREX, World Learning, Study USA) - any deposits are returned to your sponsor.
 

Moving Out


Unless you completed a "break form application with the housing portal", you must move out of your room by May 1st at 9pm or May 5th by 9am for graduating students. 

If you have a flight that leaves later than May 1st you need to fill out an extension form in your housing portal and be sure to speak with your RA about your plans.  Please note: while the Residence Life Office is happy to help out, it is unlikely you will be able to stay later than Saturday or Sunday, and the answer may be different from hall to hall, floor to floor based on how quickly we need to turn over that room and staffing considerations.
 

Extra Items?


We can only take items that do not need to be washed.  We cannot accept furniture. Any items that you want to leave for future students must be in 1 box that can be closed.


Returning Students

Summer Survey - What are you doing this summer?


The end of the academic year is upon us! We wish you well on exams and hope you have had a successful academic year.
 
TO DO - by April 26

 
TaskDone
COMPLETE SUMMER BREAK SURVEY*   https://tinyurl.com/MCsummersurveyintl  
Apply for Summer Housing through Residence Life (FAQs)
 
If applicable, register for Summer Courses (College: self-service) 
Get Travel Authorization Signature (if leaving the USA - see below ) 
Report any immigration related changes (address, major, work, etc -see below) 
  
 
*Complete this survey by April 26 to let us know about your summer plans.

 
We need this information for immigration purposes.  In particular, we need to know:
  • Summer address & contact information
  • Plans for studying or working
  • Travel Plans

Moving Out


If you have not applied for summer housing, you must move out of your room by May 1st at 9pm. 

If you have a flight that leaves later than May 1st you need to fill out an extension form in your housing portal and be sure to speak with your RA about your plans.  Please note: while the Residence Life Office is happy to help out, it is unlikely you will be able to stay later than Saturday or Sunday, and the answer may be different from hall to hall, floor to floor based on how quickly we need to turn over that room and staffing considerations.

NOTE: You will be eligible to move back in on Sunday, August 18, 2024

If you need to store items, please talk to Residence Life (3rd floor Bartlett) to ask about the possibility of storing any items. 

In general, the college does not provide storage space over the summer, but they are willing to consider the extenuating circumstances of international students.  Space will be limited, and if you have an option to store things with a friend off campus it is appreciated.

*Maryville College is not responsible for any items stored. Items must be picked up by the end of summer semester. Any items not picked up will be donated.
**International House CANNOT store items for you over the summer.

Summer Housing


Limited summer housing is available and there is an application process through your portal. For more information, contact Residence.Life@maryvillecollege.edu


Summer Health Insurance Coverage


If you are EXTENDING your stay at Maryville College, you will need to extend your insurance coverage. Otherwise, you should have insurance that goes through August 10, 2024 as a returning student. It is your responsibility to check your insurance portal to verify your coverage dates.
 

Summer School
 

Did you know that although scholarships are not available, courses are cheaper (per credit hour) in the summer?  See what is offered: Summer Courses.
 


Immigration Reminders

Important Documents

  • Passport: make sure your passport is valid for at least six months at all times. This is issued by your home country. In many cases, you can get in renewed through your embassy here in the USA.
  • I-94 (print out from I-94 website):  This tracks your arrivals and departures and verifies you were documented as entering in F-1/J-1 status. You should keep a printout each time you enter the USA.
  • I-20: This is the document that allows you to study in the U.S.A. (at Maryville College) as an F-1 student. This document is issued by Maryville College, and governs what you can study, any benefits associated with your status, and how long you can stay in the USA.
  • DS-2019: This is the document that allows you to study in the U.S.A. (at Maryville College) as a J-1 student. This document is issued by Maryville College, and you will need it for your appointment at the embassy, to enter the U.S.A. and to maintain your status in the U.S.A.
  • Entry visa (colorful stamp in passport):  This document allows you to enter the United States.  This is issued at a U.S. Embassy abroad.  It only tells you the window of time that you can enter the United States. If it expires while you are studying you are eligible to remain in the US until your I-20 program end date.  If you choose to leave the US after it expires and plan to return to the US, you will need to renew your entry visa.  Check with the US embassy in your home country for their policies on visa renewal and appointments.

Travel Authorization:

If you are planning to leave the USA this summer, you will need to have your I-20 or DS-2019 signed by Kirsten Sheppard or Sara Venable.

DEADLINE FOR SIGNATURES: April 26
Please bring :
  1. Passport
  2. I-20 or DS-2019
  3. Be prepared to show your unofficial transcript to show that you have maintained enrollment and that you are registered for next year.
  4. If your entry visa will expire (or is already expired), you will also have to show proof of finances for 1 year of study.

Working On-Campus

If you are NOT studying this summer, you are eligible to work ON-CAMPUS for up to 40 hours/week.  J-1 students must have a letter of permission first. F-1 students who are starting a NEW job must have a letter of permission first.

If you are taking a class, you may only work ON-CAMPUS for up to 20 hours/week.

Internships/CPT/SPE

If you have been in the USA for at least 1 academic year, you may be eligible to do an off-campus internship (paid/unpaid) related to your field of study.  This benefit is called CPT (Curricular Practical Training).  Make an appointment to talk with Sara Venable BEFORE you accept any offers. There are specific procedures and regulations to follow.

Address Changes

Please report any changes in address within 10 days to sara.venable@maryvillecollege.edu

Major/Minor Changes

Please report any change in your major or minor within 10 days of declaration paperwork.

Maintaining Academic Status

These are requirements for all international students:
  • Attend authorized school (Maryville College)
  • Carry a full course of study (minimum 12 credits each semester)
  • Make normal academic progress towards completion of program.
  • Keep continuity in program of study (no absences for more than five months)
  • Refrain from unauthorized work
  • Get travel authorization prior to departure and return to U.S.A. in proper F-1 status (bring I-20 with copy of unofficial transcript to International House for travel signature)
  • Keep passport valid for at least six months into the future.
  • Report any change of address to DSO within ten (10) days of the change.
  • File timely requests for extension of stay, change of status, transfer, OPT and other benefits.
  • Obey all state and federal laws.

iMentor Program

Leadership Opportunity 2024-25


Each semester, new international students enroll in classes at Maryville College. Being new to the area, these students are excited to meet returning International & American students, learn more about the U.S., experience the local culture and for some, improve their English Language skills. The iMentor program facilitates connections between International and Domestic students and provides a structured program to maintain connections throughout academic year (or semester).

Let us know if you want to be an iMentor now!

  •  Be a leader and ambassador for MC
  •  Practice NACE competency skills (cross cultural fluency, communication)
  •  Enrich understanding of self and others by making a connection with someone who is culturally, ethnically, religiously, etc, different from oneself.

Apply to be an iMentor Now


Billing for Fall 2024 - College Students



Student billing statements for Fall 2024 will be available via Self-Service in early July 2024.  To be assured that the courses for which they are registered remain active and to avoid a late fee, student accounts must now be settled by August 1st.  If you are interested, now is the time to enroll in a monthly payment plan and divide the tuition and other expenses in to 12 (first payment in June) or 10 (first payment in August) smaller monthly payments spread over the school year. Watch Today@MC for updates on billing. 


Important Dates

Here are a few starting and ending dates to pay attention to!


College Classes End: Wed, April 24
Study Day: Thu, April 25
Exam Period: Fri-Wed, April 26-May1
Commencement: Saturday, May 4
 
May-term: May 6-24


Returning Student Move In: Sunday, August 18
Fall Classes Begin: August 21

Spring Classes Begin: January 8
Spring Move-Out: May 1