CONTENTS
- RETURNING STUDENTS
- Task List
- Summer Survey - What are you doing this summer?
- Summer Housing
- Summer School
- Immigration Reminders
- Billing for Fall 2021
- Important Dates
- DEPARTING EXCHANGE STUDENTS
- Withdrawal Process - Task List
- Moving Out
- Transcripts
Returning Students
Summer Survey - What are you doing this summer?
The end of the academic year is upon us! We wish you well on exams and hope you have had a successful academic year.
TO DO - by April 29
| Task | Done |
| COMPLETE SUMMER BREAK SURVEY https://tinyurl.com/MCsummersurveyintl * | |
| Apply for Summer Housing through Residence Life (FAQs) | |
| If applicable, register for Summer Courses (College: self-service | |
| Get Travel Authorization Signature (if leaving the USA - see below ) | |
| Report immigration related changes (address, major, work, etc -see below) | |
*Complete this survey by April 29 to let us know about your summer break plans.
We need this information for immigration purposes. In particular, we need to know:
- Summer address & contact information
- Plans for studying or working
- Travel Plans
MOVE OUT REMINDER: If you have not applied for summer housing, you must move out of your room by May 6th.
If you you have a flight that leaves later than May 6th (our advertised move out date), you need to ask residence life for an exemption and pay a $15/night fee to stay. Please note: while the Residence Life Office is happy to help out, it is unlikely you will be able to stay later than Saturday or Sunday, and the answer may be different from hall to hall, floor to floor based on how quickly we need to turn over that room and staffing considerations.
STORAGE: If you need to store items, please talk to your RA to be sure you know the possible times/dates to put your things in storage. Any items for storage must have an approved storage tag taped securely, must be boxed or in a suitcase, and must contain no liquids or food of any type.
- no loose items will be stored
- Couches, futons, carpet, or other large furniture cannot be stored.
Please plan your schedule accordingly and early as storage space will be limited.
*Maryville College is not responsible for any items stored. Items must be picked up by the end of summer semester. Any items not picked up will be donated.
**International House CANNOT store items for you over the summer.
If you you have a flight that leaves later than May 6th (our advertised move out date), you need to ask residence life for an exemption and pay a $15/night fee to stay. Please note: while the Residence Life Office is happy to help out, it is unlikely you will be able to stay later than Saturday or Sunday, and the answer may be different from hall to hall, floor to floor based on how quickly we need to turn over that room and staffing considerations.
STORAGE: If you need to store items, please talk to your RA to be sure you know the possible times/dates to put your things in storage. Any items for storage must have an approved storage tag taped securely, must be boxed or in a suitcase, and must contain no liquids or food of any type.
- no loose items will be stored
- Couches, futons, carpet, or other large furniture cannot be stored.
Please plan your schedule accordingly and early as storage space will be limited.
*Maryville College is not responsible for any items stored. Items must be picked up by the end of summer semester. Any items not picked up will be donated.
**International House CANNOT store items for you over the summer.
Summer Housing
Limited summer housing is available. For more information, contact Raeann Reihl (raeann.reihl@maryvillecollege.edu)
Summer Health Insurance Coverage
If you are EXTENDING your stay at Maryville College, you will need to extend your insurance coverage with Micki. Otherwise, you should have insurance that goes through August 31, 2021 as a returning student. It is your responsibility to check your insurance portal to verify your coverage dates.
College Students: Summer School
Did you know that although scholarships are not available, courses are cheaper (per credit hour) in the summer? See what is offered: Summer Courses.
Immigration Reminders
Important Documents
- Passport: make sure your passport is valid for at least six months at all times. This is issued by your home country. In many cases, you can get in renewed through your embassy here in the USA
- I-94 (print out from I-94 website): This tracks your arrivals and departures and verifies you were documented as entering in F-1/J-1 status. You should keep a printout each time you enter the USA.
- I-20: This is the document that allows you to study in the U.S.A. (at Maryville College) as an F-1 student. This document is issued by Maryville College, and governs what you can study, any benefits associated with your status, and how long you can stay in the USA.
- DS-2019: This is the document that allows you to study in the U.S.A. (at Maryville College) as a J-1 student. This document is issued by Maryville College, and you will need it for your appointment at the embassy, to enter the U.S.A. and to maintain your status in the U.S.A.
- Entry visa (colorful stamp in passport): This document allows you to enter the United States. This is issued at a U.S. Embassy abroad. It only tells you the window of time that you can enter the United States. If it expires while you are studying you are eligible to remain in the US until your I-20 program end date. If you choose to leave the US after it expires and plan to return to the US, you will need to renew your entry visa. Check with the US embassy in your home country for their policies on visa renewal and appointments.
If you are planning to leave the USA this summer, you will need to have your I-20 or DS-2019 signed by Kirsten Sheppard, Ahmed Abdelrahman or Micki Pruitt.
DEADLINE FOR SIGNATURES: April 29
Please scan and send:
- Passport
- I-20 or DS-2019
- Be prepared to show your unofficial transcript to show that you have maintained enrollment and that you are registered for next year.
- If your entry visa will expire (or is already expired), you will also have to show proof of finances for 1 year of study.
Working On-Campus
If you are NOT studying this summer, you are eligible to work ON-CAMPUS for up to 40 hours/week. J-1 students must have a letter of permission first.
If you are taking a class, you may only work ON-CAMPUS for up to 20 hours/week.
Internships/Practica/SPE
If you have been in the USA for at least 1 academic year, you may be eligible to do an off-campus internship (paid/unpaid) related to your field of study. This benefit is called CPT (Curricular Practical Training) Make an appointment to talk with Kirsten Sheppard BEFORE you accept any offers. There are specific procedures and regulations to follow. (ESL students are not eligible)
Address Changes
Please report any changes in address within 10 days to international@maryvillecollege.edu
Major/Minor Changes
Please report any change in your major or minor within 10 days of declaration paperwork.
If you are NOT studying this summer, you are eligible to work ON-CAMPUS for up to 40 hours/week. J-1 students must have a letter of permission first.
If you are taking a class, you may only work ON-CAMPUS for up to 20 hours/week.
Internships/Practica/SPE
If you have been in the USA for at least 1 academic year, you may be eligible to do an off-campus internship (paid/unpaid) related to your field of study. This benefit is called CPT (Curricular Practical Training) Make an appointment to talk with Kirsten Sheppard BEFORE you accept any offers. There are specific procedures and regulations to follow. (ESL students are not eligible)
Address Changes
Please report any changes in address within 10 days to international@maryvillecollege.edu
Major/Minor Changes
Please report any change in your major or minor within 10 days of declaration paperwork.
Maintaining Academic Status
These are requirements for all international students:
- Attend authorized school (Maryville College)
- Carry a full course of study (minimum 12 credits each semester)
- Make normal academic progress towards completion of program
- Keep continuity in program of study (no absences for more than five months)
- Refrain from unauthorized work
- Get travel authorization prior to departure and return to U.S.A. in proper F-1 status (bring I-20 with copy of unofficial transcript to International House for travel signature)
- Keep passport valid for at least six months into the future
- Report any change of address to DSO within ten (10) days of the change
- File timely requests for extension of stay, change of status, transfer, OPT and other benefits
- Obey all state and federal laws
Billing for Fall 2021 - College Students
Student billing statements for Fall 2021 will be available via Self-Service in early July 2021. To be assured that the courses for which they are registered remain active and to avoid a late fee, student accounts must now be settled by August 1st. If you are interested, now is the time to enroll in a monthly payment plan and divide the tuition and other expenses in to 12 (first payment in June) or 10 (first payment in August) smaller monthly payments spread over the school year. Watch Today@MC for updates on billing. [summer billing information went out this week on Today@MC!]
Important Dates
Here are a few starting and ending dates to pay attention to!
College Classes End: April 29
Study Day: April 30
Exams: May 1-6
Returning Student Move In: Sunday, August 22
Fall Classes Begin: August 25
Fall Move-Out: December 16
Spring Move-in: January 10
Spring Classes Begin: January 12
Spring Move-Out: May 5
DEPARTING EXCHANGE STUDENTS
Withdrawal Procedure
If your exchange period is ENDING this Spring, please follow the below procedures by April 29:| Tasks | Done |
| Fill out the international student Evaluation Form | |
| Complete the Out Processing Form | |
Complete a Transcript Request Form (Give to Kirsten Sheppard) |
There are up to 2 $100 deposits you will receive when the above process is completed.
- The $100 general deposit will be returned to you if you do not have any money owing to MC or if you do not have library fines, etc.
- The $100 housing deposit will be returned to you as long as you live on campus and there is no damage to your room, or if you were not assessed any fines during the year.
Moving Out
Unless you completed an Extension form, you must move out of your room by May 6th.. You must fill out a break agreement for the night of the 6th if you have an exam.
If you you have a flight that leaves later than May 6nd (our advertised move out date), you need to ask residence life for an exemption and pay a $15/night fee to stay. Please note: while the Residence Life Office is happy to help out, it is unlikely you will be able to stay later than Saturday or Sunday, and the answer may be different from hall to hall, floor to floor based on how quickly we need to turn over that room and staffing considerations.
Transcripts
As a part of the Withdrawal Process (above) I will have you fill out a request form to get a transcript sent to ISEP, Sponsor or Home institution. Transcripts will arrive by the middle of June.
Extra Items?
We can only take items that do not need to be washed (no linens). We can not accept furniture. Any items that you want to leave for future students must be in 1 box.
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| Going home this summer? Bring back cultural attire in the fall to promote your culture! We will be having a study abroad fair and fashion show and need you! Also talk to Ahmed if you can bring MC materials to your home country! We would love it if you could bring something to your home school or a a local EducationUSA office! |