CONTENTS
RETURNING STUDENTS
- Task List
- Immigration Reminders
- Spring Classes
- Billing for Spring 2024
- Important Dates
- Emergencies During Winter
Break
- DEPARTING
EXCHANGE STUDENTS
- Withdrawal Process - Task List
- Moving Out
- SENIORS /
GRADUATING STUDENTS
- Seniors - when are you done?
- Task List
RETURNING STUDENTS
Task List
The end of the fall semester is upon us! We wish you well on exams and hope you
have had a successful academic semester.
TO DO -
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Task
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Done
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Tell us about your Winter Break plans https://forms.gle/UJW5KSJz1v5PaC2b8
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Get
Travel Authorization Signature (if leaving the USA - see below )
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Report
immigration related changes (address, major, work, graduation date etc -see
below)
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Fill
out break agreements for Residence Life (approved intl students stay for
free)
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Immigration Reminders (F-1 Students)
Travel
Authorization:
If you are planning to leave the USA this summer, you will need to have your
I-20 or DS-2019 signed by Kirsten Sheppard (Booking Link) or Will Doran (Booking Link - until November 30).
DEADLINE FOR
SIGNATURES: DECEMBER 8.
PLEASE MAKE AN APPOINTMENT!
Please provide:
- Passport
- I-20 or DS-2019 (J1 students -
Only ISEP can sign)
- Be prepared to show your
unofficial transcript to show that you have maintained enrollment and that
you are registered for next year.
- If your entry visa will expire
(or is already expired), you will also have to show proof of finances for
1 year of study. Check before you come in.
Working On-Campus
During Winter Break (starting 12/15, ending 1/7), you are eligible to work ON-CAMPUS ONLY for up to 40
hours/week.
Internships/Practica/SPE
If you have been in the USA for at least 1 academic year, you may be eligible
to do an off-campus internship (paid/unpaid) related to your field of
study. Make an appointment to talk with Kirsten Sheppard BEFORE you
accept any offers. There are specific procedures and regulations to
follow. You can find CPT information on our Google Site.
Address
Changes
Please report any changes in address within 10 days.
Major/Minor
Changes
Look at your I-20. Does your major match what your actual major is?
Have you changed/added a minor? Please report any change in your major or
minor within 10 days of declaration paperwork. If it is different you
will need to make an appointment with Kirsten Sheppard to get your I-20 changed.
Spring Classes
Make sure you are registered for at least 12 credits in spring 2024. They
may be Face-to-Face* only. https://selfservice.maryvillecollege.edu/
* If you need to take an online class, you need to first talk with Kirsten Sheppard to determine eligibility.
Billing for Spring 2024
Student billing statements for Spring 2024 are available via
Self-Service. To be assured that the courses for which they are
registered remain active and to avoid a late fee, student accounts must now be
settled by any deadlines given by the Business Office. Insurance costs
are higher in the spring because it covers you for 8 months instead of 4. *** Watch for further information on insurance in the next few weeks.
Important Dates
Move-back-in, if you are leaving for break, is Sunday, January 7th at 1pm!
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Emergencies During Winter Break
If you have an emergency over winter break, please call
1. 24/7 Campus Security +1-865-981-8112
2. Kirsten's cell phone at 865-591-8646 (or WhatsApp - same
number)
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Exchange Withdrawal Process
* After you meet with Kirsten - you must take the Maryville College Out Processing form
around to different offices, and at the end of the process they will
make arrangements to refund the deposits you made when you
arrived. You must do this form in the order listed on the form.
There are up to 2 $100 deposits
- The $100 general deposit will be returned to
you if you do not have any money owing to MC or if you do not
have library fines, etc.
- The $100 housing deposit will be returned to
you as long as you live on campus and there is no damage to your
room, or if you were not assessed any fines during the
year.
PLEASE NOTE:
You will
need Kirsten to sign this form, and we will only sign the
form if you have completed the evaluation form, out processing and transcript forms first.
Moving Out
You must move out of your room by the deadline set by
Residence Life. Be aware you are responsible for leaving your room in
the condition it was when you arrived. If you leave any items,
or leave it dirty or damaged, you will be fined. Garbage must
be taken out to the dumpster.
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SENIORS &
GRADUATING STUDENTS
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ARE YOU A SENIOR?
By December 8th, please confirm with KIRSTEN SHEPPARD when you
expect to complete all degree requirements. Look at your
I-20 for your end date, and determine if it needs to be
changed.
Now is ALSO a good time to double-check that your field of study
is correct.
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December
Grads
It is an exciting time of year! We are so proud of you for
completing your degree requirements. Be sure to take care of
these steps! Before December th be sure to:
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Tasks Due by December 8th
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Done
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If
you will graduate by December 2023, e-mail Kirsten.Sheppard@maryvillecollege.edu
to confirm, and copy your academic advisor on the email.
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If
you planned to be done by December, but need to take additional
classes please contact Kirsten.Sheppard@maryvillecollege.edu
to inform her of your new end date, and course registration plan.
Please copy your academic advisor on the email.
Do you need less than 12 credits in the spring? It may be
possible to take less than a full-course load in your final
semester. TALK TO KIRSTEN first.
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Fill
out the international student Evaluation Form
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If
you have applied for OPT, be sure to send/bring a copy of your
EAD, job offer letter, and SSN to International House when your
receive them.
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If
you have applied for OPT, you need to purchase health insurance from Andy Fuller for the duration of your OPT. You may also show proof
of alternate insurance.
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If
you are graduating and have NOT applied for OPT, you have 60 days
to leave the USA. If you leave the USA during this time, you will
not be able to re-enter on your I-20 or current student entry
visa. You are eligible to apply for OPT until 60 days post
graduation. (OPT Information)
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Help us
promote Maryville College if you are going home! Talk to Ahmed i
for materials to take with you!
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TRANSFERRING OR WITHDRAWING STUDENTS
Transferring to a U.S. School
First of all - DON'T GO! We will miss you too much!
But - If you plan to transfer to another U.S. school please
follow the below procedures the week of Dec 6-10th
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Task
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Done
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Fill
out the international student Evaluation Form
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Complete the Out Processing Form
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Provide a copy of your acceptance letter to your new program. Your school may also have transfer in paperwork that we can complete at the same time
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Take the Out Processing form to the Business Office
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*You must take the Maryville College Withdrawal
form around to different offices, and at the end of the process
they will make arrangements to refund the deposits you made when
you arrived. You must do this form in the order listed on
the form. There are up to 2 $100 deposits
- The $100 general
deposit will be returned to you if you do not have any money
owing to MC or if you do not have library fines, etc.
- The $100 housing
deposit will be returned to you as long as you live on
campus and there is no damage to your room, or if you were
not assessed any fines during the year.
PLEASE NOTE:
You will
need Will, Andy or Kirsten to sign this form, and we will only sign
the form if you have completed the evaluation form, acceptance
letter & departure form first.
Common
Questions:
1. What if I don't have an acceptance letter yet?
No problem. You can complete this process when you receive the
letter.
2. Can you sign my travel authorization form?
We can not sign travel authorization forms for students who do
not plan to return to Maryville College.
3. Where can I find more information on transferring out?
https://www.maryvillecollege.edu/international/ISS/immigration/#Transfer
Withdrawing and Leaving the Country
If you are withdrawing from Maryville College, you will be
required to leave the USA immediately following your withdrawal
(generally within 5 days). You do not get any grace period.
Use the following procedures:
*You must take the Maryville College Withdrawal form around to
different offices, and at the end of the process they will make
arrangements to refund the deposits you made when you
arrived. You must do this form in the order listed on the
form. There are up to 2 $100 deposits
- The $100 general
deposit will be returned to you if you do not have any money
owing to MC or if you do not have library fines, etc.
- The $100 housing
deposit will be returned to you as long as you live on
campus and there is no damage to your room, or if you were
not assessed any fines during the year.
PLEASE NOTE:
You will
need Will, Andy or Kirsten to sign this form, and we will only sign
the form if you have completed the evaluation form, &
out processing form first.
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Going home this winter?
Bring back cultural attire in the fall to promote your culture!
International Education Month is March!
Also talk to Will Doran to bring MC materials to your home
country! We would love it if you could bring something to
your home school or a a local EducationUSA office!
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Don't forget about the Christmas Party!
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